Arts & Crafts Room Community Vote
Community Voting: November 3–17
We’re excited to offer the option to vote electronically using a third-party representative. This is a safe and efficient method to increase participation in our community.
Three ways to vote:
Electronically Online: Check your email. Each property with an email address on file will receive a ballot from mountainbrookvillage@ivotehoa.com.
Electronically by QR code: Check your mailbox. Homeowners will receive a postcard at their mailing address with a unique code and instructions for voting online using the QR code provided.
Hard Copy: Visit the office. Paper ballots will also be available through the office.
Online Voting Instructions
Didn't get the voting email? Visit the Voting Site:
https://mountainbrookvillage.ivotehoa.com/register and enter your code.
Don't know your code? Click “Contact Us” to request your code.
Voting online is easy and quick! You will have three steps:
Click the link to go to the voting site (or go to the voting site and enter your code).
Register for the vote by entering your name, email, and creating a password.
Make your choices on the ballot and submit.
Each household is entitled to one vote.
The Town Hall Slide Deck
View the slides from the recent town hall presentations below:
The Presentation Video
View the recorded presentation of the slide deck during Town Hall #1 or listen to the entire zoom recording of either town hall meeting below.
Frequently Asked Questions
Read responses to questions raised by residents during the recent town hall sessions.
The Town Hall Zoom Meeting Recordings
Town Hall #1: October 22
Town Hall #2: November 3
Arts & Crafts Room Town Halls: Learn More Before You Vote
MountainBrook Village homeowners are invited to attend one of two Town Hall meetings to learn more about the proposed Arts & Crafts Room project before voting begins November 3.
The presentations will cover the project's development, proposed room improvements, costs, funding and voting procedures. Residents will also have an opportunity to ask questions.
Town Hall Dates
Thursday, October 22
1:00–2:00 p.m.
Palo Verde Room or via Zoom
Meeting ID: 870 0684 2906
Passcode: 980208
Tuesday, November 3
10:00–11:00 a.m.
Palo Verde Room or via Zoom
Meeting ID: 850 9345 1497
Passcode: 598602
Both meetings will be recorded and made available on this project webpage for homeowners who are unable to attend.
Community Voting: November 3–17
Homeowners will receive a postcard at their mailing address with a unique code and instructions for voting online. Paper ballots will also be available through the office. Each household is entitled to one vote.
Stay Informed
Reference this project page for project details, proposed improvements, financial information, FAQs and Town Hall recordings as they become available.
We encourage all homeowners to review the information, ask questions and participate in the community vote.
Project Overview
MountainBrook Village residents will be asked to vote this November on a proposed project to convert an existing storage area in the Ocotillo Building into additional space for arts and crafts activities.
Project Scope & Cost
The proposed project has been developed as a complete conversion of the existing Ocotillo storage room into a functional arts and crafts space. The project includes both the room improvements and furnishings/equipment needed to make the space ready for community use.
The current project cost is based on two project components:
Room renovation and build-out — AZ Spruce Up: $63,035.87
This portion of the project includes the planned improvements and equipment for the room, including:
Sink and plumbing improvements
Cabinetry, countertops and storage
Electrical improvements and additional outlets
New flooring and baseboards
Ventilation, heating and cooling
Overhead and task lighting
Work tables and seating
TV and other planned classroom equipment
Related construction, installation and finishing work
Sound control — My Installation Guy: $6,580.00
Installation of insulation and Mass Loaded Vinyl (MLV) to help reduce sound transmission from the room.
Project subtotal: $69,615.87
20% contingency: $13,923.17
Total project cost not to exceed: $83,539.04
The contingency is included to provide for unforeseen conditions or costs that may arise during renovation of the existing space.
The project would be funded 100% from Future Development Funds.
The conceptual drawings and project feature information below provide additional detail about what is included in the proposed space.
Because the project requires the use of Future Development Funds, MountainBrook
Village residents will be asked to approve the project through a community vote.
Voting Dates:
Voting begins: November 3, 2026
Voting ends: November 17, 2026
Residents will have several opportunities to learn about the proposed project before
voting begins. Additional information will be provided through Town Halls, newsletter
articles, eblasts, and the MBV website, including details about the proposed
improvements, how the space would be used, and answers to resident questions.
Watch for more information as we get closer to the November vote.
What’s Being Proposed?
DID YOU KNOW?
MBV residents will vote in November on a proposal to convert existing storage space in the Ocotillo Building into a dedicated Arts & Crafts Room.
The proposed 396-square-foot space would provide flexible workspace, storage, a sink and counter, heating and cooling, improved lighting, sound mitigation and other improvements to support arts and crafts activities.
FREQUENTLY ASKED QUESTIONS
Why is additional activity space being considered?
Arts and crafts activities currently compete for available space and often require room for supplies, setup and cleanup. A dedicated room would provide functional workspace and storage designed specifically for these types of activities while helping ease scheduling demands on other community spaces.
Who would be able to use the Art Room?
The Art Room would be an MBV community amenity available for resident activities and programming, rather than space belonging to an individual club or group.
Why use the Ocotillo storage area?
The project team explored several possibilities for additional activity space. Other locations were determined to be unavailable or unsuitable, and the existing Ocotillo storage area emerged as a space that could potentially be converted from storage to active resident use.
How large would the room be?
The proposed room is approximately 396 square feet, measuring about 14½ by 27¼ feet. The room is designed as flexible activity space, with movable tables and furnishings allowing it to accommodate different types of programming.
Why Is the Space Needed?
DID YOU KNOW?
The proposed Art Room would turn existing storage space into functional activity space for MBV residents.
The dedicated room is intended to provide a central location for arts and crafts activities, help ease scheduling challenges, and provide workspace and storage designed for these activities.
FREQUENTLY ASKED QUESTIONS
Why invest community funds in an amenity that not every resident will use?
No resident uses every MBV amenity or participates in every activity. Together, however, the community's facilities, activities, clubs and programs provide a range of opportunities for different interests and help create the active, well-rounded community MBV strives to maintain.
The Art Room proposal asks residents to consider whether converting currently underutilized storage space into functional activity space is an appropriate investment in that broader mix of community amenities.
What will happen to the equipment and supplies currently stored in the space?
The need to relocate equipment and supplies supporting current MBV activities has been identified as part of the project planning. While the specific storage arrangements have not yet been finalized, plans will be put in place if the Art Room project is approved so these items remain accessible to residents who participate in those activities.
How Did We Get Here?
DID YOU KNOW?
The current Art Room proposal is the result of more than a year of exploring options for additional arts and crafts space at MBV.
Different locations and approaches were considered before the Ocotillo storage area was identified and the current project scope developed.
FREQUENTLY ASKED QUESTIONS
How long has this proposal been under consideration?
Work on the need for additional arts and crafts space began in 2025. Over the following months, possible locations, room requirements, designs and costs were explored before the current proposal was developed.
Were other locations considered?
Yes. Several possibilities were explored, including space in the Activity Center and other locations on campus. Those alternatives ultimately proved unavailable or unsuitable, leading the project team to further evaluate the Ocotillo storage area.
Why has the process taken so long?
Converting an existing space requires more than identifying an available room. The process included evaluating possible locations, determining how the room would need to function, developing designs, obtaining pricing and revising the project when earlier options proved too costly or impractical.
That work resulted in the proposal residents are being asked to consider today.
Who has been involved in developing the proposal?
The project has involved resident volunteers, appropriate MBV committees, management, the Board and outside contractors as the proposal moved from identifying a need to evaluating a specific project.
Has the project already been approved?
The Board has approved moving the proposal forward through the planning process, but use of Future Development Funds for this project requires resident approval. The final decision on whether to proceed therefore belongs to MBV residents through the November vote.
How Would It Be Funded?
DID YOU KNOW?
The proposed Art Room would be funded through MBV’s Future Development Fund, which is supported by funds collected through home sales within the community.
The project would not increase HOA dues.
Because use of these funds for the project requires resident approval, MBV households will have the opportunity to vote November 3–17.
FREQUENTLY ASKED QUESTIONS
What would the Art Room cost?
The total project cost is not to exceed $83,539.04.
The current project budget includes:
Remodeling: $63,035.87
Sound insulation: $6,580
20% contingency: $13,923.17
The contingency provides an allowance for unexpected costs that can arise when remodeling an existing building. It does not mean those funds will necessarily be spent.
How was the project cost determined?
The proposed cost reflects the defined scope of work for converting the existing storage room into a finished, functional arts and crafts space. It includes the planned construction, room improvements, furnishings and equipment, along with separate sound-control work and a 20% contingency for unforeseen conditions or costs.
The project information above provides an overview of what is included in that scope. The November vote will ask residents to consider the proposed project at a total cost not to exceed $83,539.04.
How would the project be funded?
The project would be funded through MBV's Future Development Fund rather than through an increase in HOA dues.
The Future Development Fund is money set aside for new facilities or amenities. It is funded solely by a special assessment on new home and fluctuates each year, depending on the number of MBV home sales.
Based on our governing documents, Future Development Funds can only be used for the design and or construction of new recreational facilities and amenities situated on the common area campus. These monies cannot be used for repairs or maintenance of existing assets.
Will this project increase my HOA dues?
The proposed project would be paid from the Future Development Fund and would not result in an increase in HOA dues to fund the Art Room project.
What about other projects MBV may need to fund?
Considering the Art Room does not eliminate the need to evaluate and prioritize other community projects.
The Future Development Fund does not grow quickly, but dollars spent do get replenished steadily through home sales. The expenditure on this Arts Room project will not significantly impact the balance of the Future Development Fund as it will continue to be replenished by home sales.
Why does this require a resident vote?
Use of Future Development Funds for this project requires resident approval.
According to MBV bylaws, the Board is limited to spending a maximum of $26,445 on capital expenditures without requiring a homeowner vote. This number increases each year by the Cost of Living. Expenditures exceeding this amount must be approved through a homeowner vote, which requires 10% of eligible voters to participate and 2/3 of the total ballots cast must be in favor.
When will residents vote?
Voting will take place November 3–17, 2026. Information about how to vote, including options for residents who are away from MBV, will be provided before voting begins.
Where can I learn more before deciding?
Additional project information will be available on the MBV website and through the Village Vibe, Coffee & News and other official MBV communications.
Residents will also have opportunities to ask questions at Town Halls scheduled for:
October 22 at 1:00 – 2:00 p.m.
November 3 at 10:00 – 11:00 a.m.
Residents are encouraged to learn about the proposal, ask questions and make their own decision before voting.